Call Race Control on the radio, and STAY OFF THE ROAD. EMT’s, firefighters, and law enforcement officers are stationed along the course and can get to any point quickly – probably quicker than you could drive to the hospital.
Accidents: If a car wrecks, call Race Control immediately with the location and as much information as you have. The most important thing at that point is to notify the first responders. They have to tools and training to handle most situations without endangering more people. Stay on the radio to make sure the message gets out and to provide more information.
Unauthorized vehicles on the road. If you see a vehicle that is not part of the race on the road during the event, try to wave them over. Politely explain the situation and that they should pull completely off the road. If they stay on the road, call Race Control with your location, a description of the vehicle, and their direction. “Race Control, This is Gate 15. A white pickup just passed me going North on the road, over.”
Dangerous road conditions (roadkill, gravel, oil spill, car parts, etc). Call Race Control with the location and description.
People near the road: If people approach your gate from inside the fences, you get to earn your T-shirt and goodie bag. Courtesy matters here. They may have just come down to watch the race, or to meet you. I’ve had a couple of good conversations that way. Keep on doing the job while you enjoy their company. But if they head to the gate and it looks like they’re going to get on the road, wave them over and explain that the road is closed until the race is over. Ask them to wait until the event is over at, say, 4 or 5 PM. If they insist and it still looks like they are going to get on the road, call Race Control immediately and give details. Ask the driver to wait. It may be necessary to let the driver talk to Race Control over the radio. Race Control may find a way to accommodate their needs or send an officer to handle things.
Race cars stopping for any reason. A racer may be forced to pull off the road near your gate with a broken car or other problem. He is then out of the race. Call Race Control with the car number and/or description, driver condition, road condition (debris/oil, etc), whether the car is on the road, on the shoulder, in a field, et cetera. “Race Control, this is Gate 15. Car XX has stopped at Gate 15. The driver is OK. The car is on the grass near the fence. The road is clear. Over.”
Any time you use the radio, give your location and the nature of the problem. Expect to get requests for more information, and to repeat what you’ve already reported. Race Control has to be certain. Press the button, speak slowly and clearly, then release the button and listen.